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Organizational Chart

Organizational structure illustrates relations between people within an organization and defines who is responsible for doing various tasks within it. In a glance you can take a full image about all organization employees and the role of each one.

 

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Using our org chart you have two options to start; add data from scratch, or import company data from a spreadsheet or .CSV file. Then, personalize your org chart by uploading pictures to accompany names and positions.

 

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In order to make sure the company data is updated; new hires and approved internal employees will be automatically added to the Organization Chart with their information which can be edited later easily.

 

By clicking on an employee name a subview will appear with all his/her information and a set of action you can take; you can delete that user from the chart, edit his detail, approve him/her as internal employee (if he/she was pending verification) and add him as a sub-user.

 

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It is also possible to print your organization chart, Save it in PDF format and export it to a spreadsheet for various uses

 

We believe this is an important addition to our system and in the future it will have further interaction and integration with main modules and features we have or we will be adding.

Visa Tracking Module

Companies with international employees face many issues in tracking the number of expat visas they have been granted and their usage.

We developed a new feature will be primarily used by Saudi Employers to record the number of visas granted by the Saudi government. Also, they will use this module to assign the candidates they hire to a visa granted by the KSA government allowing them to track visa consumption.

 

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Users with adequate permission can now record the expat VISA quota that has been allotted by the Saudi government, we separated these quotas into two categories; Active and Expired Visa Grants.

Active visa grants have all visas defined and still valid, employers can edit these visas data by update their information, delete them or manage allocations candidates on them. For expired ones the user can’t do any actions against them and used for tracking only. Both tabs show a table with full details about each visa and its consumption.

 

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For active visas, employers can allocate them to hired candidates in the system using the visa allocation management page, this page will automatically fetch candidates from hired folders of jobs and the employer will be able to assign any candidate to a visa grant using the ‘Assign’ action. Clicking this link will open a modal window with a form containing needed information like the visa ID and visa grant titles, knowing that the only Visa grants will be loaded which are valid for the candidate’s nationality. In other words, the system will only show those Visa grants where the applicable nationality is equal to the nationality of the candidate. The system also allows the employer to de-allocate the assigned visa from the candidate that It will also update the visa consumption or to remove a candidate from allocation when he doesn’t need a visa.

 

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In some cases, the candidate may not exist in the system but the recruiter might want to add the candidate for completeness sake and visa tracking purposes. For this we gave him/her an option to add candidate manually using the “Add Candidate” button which will open a form with needed information.

 

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Employers who use this module will be consuming their visa grants more efficiently and track the progress of each one. This module will send notifications before the expiry of a visa grant record and when a visa grant expires to make it fully optimized.

 

Budget Management Module

We are pleased to announce our new module “Budget Management” on Talentera. This module takes all of the guess work out of salary allocation for new hires as it allows the employers to load their yearly HR budget onto the system and then track the consumption of that budget as hiring actions are taken by the recruiter on the system.

HR Managers will be able to specify both the headcount and budget cost assigned to each division/sub-division in their company and recruiters will be able to start tying jobs and requisitions with those divisions (which will ultimately affect budget management/tracking).

 

Hiring Budget Management

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Users with adequate permission will see a new link in the admin panel to access Budget Management to define new budgets or track the performance of current active one. Users will have the ability to start adding Job Profiles to each division in order to calculate the budgeted cost for that division. Each job profile should define number of current existing headcount and the future expected hiring.

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Track Budget Performance

Headcount performance

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“Track Performance” action is used to track the progress of the current budget based on monthly status, this table has all the information of that budget in the selected month; start Headcount, Targeted Headcount, New Hires, Offered, Terminated/Resigned, End Headcount and the Difference between targeted and end headcount.

 

The user can easily navigate between months, search for a specific job profiles, update the Terminated/Resigned column and export this data to CSV file.

 

Budget Consumption

 

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This section will show how much of each headcount budget job profiles has been consumed from year to date as a percentage with a color status to indicate if this job profile is exceeding the budget. The admin will be able to export the entire Budget consumption table (percentages) in the form of an Excel sheet by clicking on the Export button.

New Hires

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This section shows all the candidates that have been hired this year against their respective divisions. On the table header there is a search bar allowing the admin to search by candidate name, job title, month of hiring, job profile and division.

What’s New at Talentera?

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Too much on your to-do list, yet never enough time to accomplish it all? We hear you. We (currently) haven’t figured out time travel science to help you conquer those dreaded deadlines, but us folks at Talentera have conjured the next best alternative to support the cause.

What We Observed

Tired of playing hide-and-seek with the interface options? Does that one button you’re looking for always disappear the minute you seem to need it the most? Can’t seem to recall where to find a particular feature without going down the trial-and-error boulevard? Don’t worry, through careful brain-storming, planning, and copious levels of caffeine, here’s what the new and improved Talentera has to offer:

 

 

 

1) Effortless Navigation

 

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The revamped master navigation menu and dashboard is not only easy on the eyes, but also offers a one-click solution to your recruitment needs.

All related functions have been grouped together under clearly marked categories so that there is no need for guessing. Searching for CVs? Go straight to “Find Talent”. Curious about pending approvals? Click on “Hiring Approvals”.

The drop down option will provide the user with appropriate choices to choose from so that there is no confusion or need for search-missions to execute a command, also making it convenient for your new hires to master the system with minimal supervision.

 

 

 

2) Exciting User Interface

 

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The interface has received a comprehensive face lift to give it a clean, sleek and attractive feel that would not only enhance the user experience, but represent our commitment to providing quality design and innovation that matches our client’s expectations. SO yes, Talentera functions AND looks better? Win-win.

 

 

 

3) Focused Task and Inbox Management

 

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The Task and Message feature has been built into the universal header so that you do not lose track of your goals. This allows better priority management; create new tasks, check completed items off your list (oh the sweet taste of victory), monitor deadlines, and as always…be on your A game.

Moreover, track messages and keep up with candidate correspondence- no more shuffling of browser tabs to keep your communication flowing.

 

 

 

4) Search Efficiency

 

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New members of the universal header also include a “Search Candidate” option; use keywords or candidate name to quickly search through the database to swiftly find the talent needed. Your index finger and mouse can breathe a sigh of simultaneous relief.

 

Seeing is believing: Check out Talentera for yourself, enjoy the new enhancements, and witness the improvement in your productivity and user experience. Continuous improvement is our passion- leave a comment below or shoot us an email at feedback@talentera.com to share your verdict and/or recommendations. Thank you!